Are you an exceptionally organized, proactive, and communicative individual with a passion for supporting senior leadership? We're looking for a highly skilled Executive Assistant to join our team and provide comprehensive support to our SVP of Design, Experiences, Content. In this crucial role, you'll play a key part in ensuring the smooth and efficient operation of the SVP's organization, acting as a vital link between the SVP, their team, and various internal and external stakeholders.
WHAT WE'D LOVE YOU TO DO (AND LOVE DOING)
Support to SVP: Enhance the SVP's effectiveness by managing high-impact priorities, building and maintaining stakeholder relationships, and focusing on strategic objectives.
Calendar Management and Daily Support: Maintain an extensive and dynamic calendar, organize daily schedules, and provide comprehensive administrative support, ensuring efficient time management.
Travel Arrangement and Trip Planning: Manage complex logistics for local & international travel, ensuring seamless arrangements from transportation and accommodations to detailed agendas.
Event Ideation, Planning, and Organization: Develop and execute impactful events aligned with organizational goals, promoting team cohesion and stakeholder engagement.
Strengthen Leadership Team Connections: Facilitate robust connections within the SVP’s direct staff and ensure alignment with the broader team’s goals and initiatives.
Serve as the primary point of contact for the SVP, handling inquiries, and directing communication to the appropriate individuals.
Liaise with various executive and management stakeholders, maintaining strong relationships, and facilitating information flow.
Draft internal communications, such as newsletters and emails, on behalf of the SVP.
Provide project management support by coordinating tasks, tracking progress, and ensuring deadlines are met.
Collaborate with other executive assistants and teams to organize events, travel arrangements, and other logistical needs
WE’D LOVE TO MEET YOU IF
Experience in executive support roles, particularly in supporting senior leadership in global, large-scale organizations or similar scope positions.
Fluent in English; proficiency in additional languages is beneficial
Prior experience in a technological, innovative environment.
Proven capability to create efficiencies for senior leadership.
You demonstrate excellent organizational and time-management skills, with the ability to prioritize tasks and manage competing deadlines.
You have strong communication and interpersonal skills, with the ability to interact effectively with individuals at all levels.
You are proficient in Google Apps for Business and other modern office and project management tools.
You exhibit a proactive and solutions-oriented approach, with a keen eye for detail.
You are highly discreet and maintain confidentiality in all matters.
INCLUSIVE BY DESIGN
At Zalando, our vision is to be the leading pan-European ecosystem for fashion and lifestyle e-commerce - one that is inclusive by design. We only assess candidates based on qualifications, merit, and business needs. We welcome applications from people of all gender identities, sexual orientations, personal expressions, racial identities, ethnicities, religious beliefs, and disability statuses. We only want to know why you’re great for this role, so please avoid including your picture, age, and marital status in your CV as well.
We want to provide you with a great candidate experience. Please feel free to inform us of any accommodations you may need, so we can best support and assist you throughout the hiring process.
do.BETTER - our diversity & inclusion strategy: https://jobs.zalando.com/en/our-culture/diversity-and-inclusion
